The Contract Companies feature in EvergreenWorx Contracts provides a simple way to associate third-party organizations with a contract record. These are typically organizations involved in the contract that are not the signing party, such as law firms, consultants, external reviewers, or stakeholders.
This article explains the purpose of Contract Companies, how to use the feature, and how it can help provide context and traceability across your contract portfolio.
What Is a Contract Company?
A Contract Company is a related entity that allows users to link supporting or involved companies to a contract. These entities help capture the broader ecosystem around a contract without overloading the primary Account or Contact fields.
Common Examples
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A legal firm responsible for reviewing or drafting the contract.
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A regulatory body associated with compliance.
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A subcontractor or third party participating indirectly.
Fields on the Contract Company Record
Each Contract Company record includes the following fields:
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Name: A short, descriptive label explaining the company’s role (e.g., “External Legal Counsel” or “Reviewing Authority”). This is especially helpful when multiple companies are associated with the contract.
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Company: A lookup to the Account table. This identifies the organization being linked to the contract.
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Relationship Type: A choice field that describes the nature of the company’s involvement. This can be configured to match your organization’s classifications (e.g., Legal, Advisory, Subcontractor).
Where to Manage Contract Companies
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Open any contract record.
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From the tab select Companies.
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Use the + New Contract Company button to create a new record.
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Fill in the Name, select the Account, and choose the Relationship Type.
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Save the record.
You can add multiple Contract Companies to a single contract, helping to clearly document all parties involved throughout the contract lifecycle.
Benefits of Using Contract Companies
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Provides a clearer understanding of all entities involved in a contract.
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Supports audits and historical reviews.
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Helps organize supporting parties without impacting the main Account relationship.
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Improves collaboration and stakeholder visibility.
Best Practices
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Use consistent naming conventions in the Name field for easier filtering and reporting.
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Regularly review and update Relationship Types to reflect common use cases.
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Use this feature in tandem with Activities to track communication with third-party companies.
Contract Companies provide a lightweight yet powerful way to track the extended network of organizations involved in your contractual workflows, ensuring visibility and context across teams and time.
